Office & HR Assistant (60-80%)
Barcelona, Spain
Do you feel energized when you help others? Are you motivated when you perform diverse supportive and administrative tasks? And are you an organizational talent?
Read on! You might be our new Office and HR Assistant.
Your challenge
As an Office and HR Assistant, your main focus is to manage the local (HR) administration in close collaboration with the local management team. You follow up on various team and office-related tasks, assisting various colleagues so they can fully focus on their projects. For certain initiatives, you are the local point of contact for global teams based in Belgium (HQ), such as finance, HR, ICT and marketing.
At the moment, we are looking for someone to work 60-80% (spread over 3 or 4 weekdays). There is a possibility of the hours increasing in the future.
You are responsible for:
- Managing office suppliers as their point of contact.
- Ordering and managing office supplies and commercial materials (job and trade fairs).
- Revising suppliers’ invoices and managing office expenses in collaboration with the finance team.
- Managing travel arrangements for your colleagues.
- Coordinating and following up on risk prevention actions.
- Assisting in the onboarding of new employees.
- Organizing team events and monitoring budgets.
- Coordinating job fairs and contact with universities.
Your team
As an Office and HR Assistant, you’ll join our broader Internal Services team which includes domains such as HR, legal, finance, and office and facility management. As well as being part of this central team, you’ll be working in close collaboration with local colleagues from other domains in our Spanish office. The Internal Services team contributes to creating a positive employee experience, supporting onboarding processes, ensuring a smooth office environment, and aligning local-needs with company-wide practices.Your profile
We are looking for someone who meets the following qualifications:
- A Bachelor’s in Business, Administration, Office Management, or equivalent through relevant experience.
- 2 to 5 years of experience in an administrative and/or HR function.
- Excellent command of MS Office (Outlook, Word, Excel, PowerPoint and Teams).
- A passion for administration.
- Spanish or Catalan as your native language, knowledge of Catalan is a big plus.
- Excellent communication skills in English.
- Strong organizational skills with the ability to manage multiple tasks at once.
- A proactive attitude and structured way of working.
- A customer-oriented, enthusiastic, and friendly attitude with a good team spirit.
Soft skills
Hard skills
Language skills
Required:
A plus:
Your future
At OMP, we’re eager to find your best career fit. Our talent management program supports your personal development and empowers you to build a career in line with your ambitions.Our offer
At OMP, we offer more than just a job. We put people first and inspire you to become the best version of yourself.
- International: A growing global company, worldwide career opportunities, and multicultural teams
- Benefits: An attractive salary package including additional extralegal vacation days, and other competitive benefits
- Flexibility: Teleworking, flexible hours, and lots of autonomy
- Lifelong learning: A custom training and development track, an extensive coaching program, and on-the-job learning
- Empowerment: Room for initiative and creativity and an emphasis on entrepreneurship
- Innovation: Encouragement to think differently through cross-team collaboration and innovation challenges
- Well-being: A caring and inspiring environment, promoting a happy and healthy lifestyle through a wide range of facilities and activities
- Teamwork: Join a team that lifts you up and learn from the best
Our company
We are OMP, a leading game changer in supply chain planning solutions. The world’s largest companies count on our smart software and services to optimize their supply chains.
Are you ready to join a team of more than 1,200 passionate, creative team players of over 60 nationalities? We work as one team from our head office in Belgium and regional offices in Brazil, China, France, Germany, India, the Netherlands, Spain, Ukraine, and the US.
We care for our people. True to our innovative spirit, we believe in growing talent and in boosting expertise. Our happy customers include Bridgestone, Johnson & Johnson, PepsiCo, Procter & Gamble, and Shell.
Want to learn more? Visit careers.omp.com/our-company.
#LI-Hybrid;)